Every organization is obligated to submit its financial statements and required attachments using e-Form AOC-4 within the stipulated timeframe, as stipulated in section 137 of the Companies Act, 2013. Should the financial statements not be ratified during the Annual General Meeting (AGM), the unapproved financial statements must be submitted within 30 days from the date of the AGM, or the due date of the AGM if it hasn’t taken place, or any extended due date if applicable.
- Form AOC-4 serves as a crucial document for filing financial statements with the Registrar of Companies (RoC) in India, in accordance with the Companies Act, 2013.
- It is utilized by companies registered under this Act, which includes private limited, public limited, and one-person companies.
- These financial statements generally encompass the Balance Sheet, Profit and Loss Account, Cash Flow Statement, and other related documents.
- There are a total of five types of AOC-4 forms, depending on the applicable regulatory guidelines. Here is a comprehensive overview of Form AOC-4:
Purpose:
The primary objective of Form AOC-4 is to furnish the RoC with comprehensive financial information pertaining to the company for a specific fiscal year. This process facilitates transparency and adherence to accounting standards.
Contents:
The form typically incorporates the following information and documents:
1. Financial Statements: This encompasses the company’s audited financial statements, including the Balance Sheet, Profit and Loss Account, Cash Flow Statement, and accompanying notes.
2. Auditor’s Report: The report issued by the company’s statutory auditors concerning the financial statements.
3. Director’s Report: A report from the Board of Directors to shareholders, offering insights into the company’s operations, performance, and other pertinent details.
4. Corporate Governance Report: Comprehensive details regarding the corporate governance practices adhered to by the company.
5. Attachments: Any other pertinent documents as mandated by the Companies Act and relevant accounting standards.
Due Date:
Form AOC-4 must be submitted within 30 days following the conclusion of the Annual General Meeting (AGM) of the company. For one-person companies (OPC), the submission deadline is within 180 days from the close of the financial year.
Online Filing:
This form can be conveniently submitted online through the Ministry of Corporate Affairs (MCA) portal, which can be accessed at www.mca.gov.in. Companies are required to establish an account on the MCA portal and electronically submit the form.
Penalties for Non-compliance:
Failing to file Form AOC-4 within the specified timeframe can result in penalties and non-compliance issues for both the company and its directors. It’s imperative to note that the specific prerequisites and deadlines for Form AOC-4 are subject to change. Therefore, it is vital to refer to the latest guidelines and notifications from the Ministry of Corporate Affairs (MCA) or seek professional guidance to ensure compliance with the current regulations.Â
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